Privacy policy

Progwarts is a people-first Employer of Record based in Alexandria, Egypt. We find, employ and look after people in Egypt who work for companies around the world. This policy explains what personal data we collect through progwarts.net, our forms and the emails people send us, what we do with it, and the choices you have. For this data, Progwarts decides how and why it is used, so we are responsible for it (the "controller").

How to reach us

• Email: contact@progwarts.net, phone and WhatsApp: +20 10 5599 0511

• Location: Alexandria, Egypt

What you send us

We only collect what you choose to give us.

Through our forms

• When you fill in a form on our site, we receive what you enter: usually your name, email address, company, the role you need and your message. Some forms only ask for your email address.

• Our forms are sent through Web3Forms, a form service that passes your message on to our email inbox.

By email

• Anything you send to careers@progwarts.net, contact@progwarts.net or our WhatsApp, including your CV and the details in it, such as your work history, education, skills and contact details.

• If you apply for a role, the notes we make during our hiring process: phone screen, technical screening and interview notes, and the feedback we give you.

• Please don't send us sensitive details we don't need, such as your religion, health information or ID numbers.

What is collected automatically

Our website is hosted by Vercel. Like most hosts, it may keep basic technical logs when you visit, such as your IP address, browser type, the pages you request and the time of each request. Our font is stored on our own website, so no font service sees your visit.

What this policy doesn't cover

• Data we need to employ someone, such as for contracts, payroll and social insurance. We explain that to our employees when they join.

We use your data only for these reasons:

• To reply to you and talk about what you need, whether you're a company or a job seeker.

• To recruit for our clients: we review your CV, contact you about roles that fit, screen and interview you, and give you feedback.

• To share your details with a client, but only for a role you applied for.

• To keep our website working and secure.

• To meet our legal obligations and to handle legal claims.

Our legal reasons (for people in the EU)

• Steps before a contract: when you ask about our services or apply for a role.

• Legitimate interests: replying to messages, recruiting and keeping our site secure, balanced against your rights.

• Consent: where we ask for it. You can withdraw it at any time.

• Legal obligation: when the law requires us to keep or share data.

We don't sell your data, and we don't use it for advertising.

We share personal data only when we need to:

• Clients: if you apply for a role, we share your CV and what we learned in our screening with the client hiring for that role, and only for that role.

• Service providers that help us run Progwarts: our website host (Vercel), our form service (Web3Forms), our email provider and WhatsApp (Meta), if you message us there. We only share what they need to provide their service to us.

• Professional advisers, such as our lawyers and accountants, when they need it to advise us.

• Public authorities, when the law requires it.

We're based in Egypt. Our clients and service providers can be in other countries, including the United States and countries in the EU, so your data may be sent to or stored in countries whose data protection laws differ from yours. When we transfer data, we protect it as this policy describes. We sign a data processing agreement (DPA) with clients in the EU, and where the GDPR applies we use the safeguards it requires, such as the European Commission's standard contractual clauses.

• Messages and form submissions: while we're in touch about your request, and for a reasonable time afterward in case you come back to us.

• CVs and application notes: while we're hiring for the role you applied for. If you'd like us to keep your CV for future roles, we keep it until you ask us to delete it.

• Client contact details: while we work together, and afterward for as long as the law requires us to keep business records.

• Website logs: kept by our host for a limited time under its own policy.

When we no longer need data, we delete it or make it anonymous. You can ask us to delete your data sooner at any time.

We don't use analytics, advertising or tracking cookies.

• If you switch between light and dark mode, your browser remembers your choice in its local storage. It stays on your device and isn't sent to us.

• WhatsApp: if you message us on WhatsApp, Meta handles that chat under WhatsApp's privacy policy.

• Our links to LinkedIn, Facebook and X take you to those sites, which have their own privacy policies. We don't embed their content on our pages.

Under Egypt's Personal Data Protection Law (Law No. 151 of 2020), and under the GDPR if you're in the EU, you have rights over your personal data. You can ask us to:

• Tell you what data we hold about you and give you a copy (access).

• Correct data that's wrong or incomplete (correction).

• Delete your data (deletion).

• Stop using your data for a particular purpose, or limit how we use it (objection).

• Stop using data we hold based on your consent, by withdrawing it.

• If you're in the EU: give you your data in a format you can take elsewhere (portability).

How to ask

Email contact@progwarts.net with your request. We may ask you to confirm who you are first. If you're not happy with our answer, you can complain to Egypt's Personal Data Protection Center or, in the EU, to your local data protection authority.

We protect personal data with reasonable technical and organizational measures. Only the people who need your data can see it, our accounts are protected, and our website is served over an encrypted connection (HTTPS). No system is completely secure. If we learn of a breach that affects your data, we'll tell you and the authorities when the law requires it.

We'll update this policy when our services or the law change. The date at the top of this page shows when it last changed. If we make important changes, we'll point them out on this page.

Questions about this policy or your data? Email contact@progwarts.net or use our contact page.